No counter queue
Payments arrive through the app instead of a line at the window on the first of the month.
Online school fee payment
Online school fee payment, reconciled automatically
Fee collection is where a school's admin time actually goes — the queue at the counter, the receipts to write, the cheques to chase, the ledger to reconcile. School eDiary moves the whole cycle into the app the parent already has.
For the parent
The fee record they can actually read
Most fee disputes are not disputes about money. They are disputes about information — a parent who did not know a term had fallen due, or who cannot find the receipt for a payment made in July.
In School eDiary a parent opens Fee Details and sees the whole picture: every fee head with its amount, what has been paid, what is outstanding, and the receipt for each payment already made. Nothing has to be requested from the office.
- Head-wise breakdown — tuition, transport, examination, development, and any head you define
- Live dues — updated the moment a payment is recorded, online or at the counter
- Instant receipts — stored in the app, downloadable whenever needed
- Reminders — a push notification before a due date, not after it
For the office
What changes on your side of the counter
Automatic reconciliation
Every transaction posts against the student's record in the ERP. No separate ledger to match.
Collection at a glance
Outstanding by class, by head, by student — without building a report by hand.
Reminders that work
Push notifications before the due date reduce the chase after it.
Receipts on record
Every receipt is stored against the student and available to the parent permanently.
Credentials never touch us
Card and banking details are entered on the gateway's systems, not ours.
Payments
How the money moves
Payment is handled by a licensed payment gateway. The parent pays by UPI, card or net banking inside the app; the gateway settles to the school's account on its own cycle; and the transaction is written back against that student's fee record automatically.
School eDiary never sees or stores card or banking credentials — those are entered on the gateway's own systems. What the school sees is the confirmed transaction and the receipt.
Offline payments still work exactly as before. A cash or cheque payment entered at the counter updates the same record, so a parent's view is always the complete picture regardless of how they paid.
Questions
Online school fee payment — frequently asked
How do parents pay school fees online?
Inside the School eDiary app. The parent opens Fee Details, sees the outstanding amount head by head, and pays through the integrated payment gateway using UPI, card or net banking. The receipt appears in the app immediately.
Which payment gateway is used?
A licensed Indian payment gateway, integrated as part of your setup. Card and banking credentials are entered on the gateway's systems — School eDiary does not receive or store them.
Can we still collect fees at the counter?
Yes. Cash and cheque payments entered in School On Web update the same fee record, so the parent's view in the app stays accurate whichever way they paid.
Does it handle different fee structures per class?
Yes. Fee heads, amounts, instalments and due dates are defined per class or per group, including transport slabs and concession categories.
Do parents get reminded before a due date?
Yes — a push notification ahead of the due date, which is considerably more effective than a note sent home after the fee is already late.
Get started
See it running with your school’s own data
Tell us about your institution and we will set you up with a 30-day trial — no card required.
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